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Stella Mwai

Executive Virtual Assistant
Unlock your business potential with expert virtual assistance. I provide seamless support to CEOs, founders, coaches, and entrepreneurs, driving clarity and efficiency in your operations.
Work With Me Today
About Stella Mwai
Your Proactive Partner in Success
I'm Stella, a Certified Virtual Assistant with over 3 years of experience dedicated to empowering entrepreneurs. My passion is simplifying your workload, allowing you to focus on strategic growth and big-picture initiatives.
Consider me your right-hand person, committed to streamlining operations and elevating your business performance.
Core Services Offered
General Admin Tasks
  • Email & Calendar
    Management
  • Document Creation
  • Customer Service
  • CRM Management
  • Blog & Newsletter Writing
  • Lead Generation
  • Travel Bookings &
    Arrangements
  • Graphic Design
  • Book keeping
System Set-Up & Automation
  • Go High Level
  • Email Marketing Automation
  • ClickUp
  • Asana
  • Trello
  • Notion
My Professional Toolkit
Skill set
Administrative &
Organizational Skills
  • Calendar Management
  • Email Management
  • Travel Coordination
  • File Management
  • Data Entry
  • Project Management
  • Customer Service
  • Time Management
  • Problem Solving
  • Research
Technical &
Communication Skills
  • Google Workspace
    &Microsoft Office Suite
  • Customer Service (CSR)
  • CRM Systems
  • Social Media Management
  • Graphic Design
  • Video Editing
  • Automation Tools
  • Client Relations
  • Writing and Editing
  • Leadership and Team
    Collaboration
Education
ALX Africa
Virtual Assistant
LinkedIn
Customer Journey Mapping
Kenyatta University
BSc. Biochemistry
My Work
Email Management
I gather, organize, and summarize data to support key business
decisions.
Tools: Google, Notion, LinkedIn, Excel, Google Sheets, Chatgpt CLICK HERE
My Work
CALENDAR MANAGEMENT
Let's Optimize Your Schedule
I streamline daily schedules, block out focus time, manage
appointments, and handle reschedules.
Tools: Google Calendar, Calendly, Outlook CLICK HERE
My Work
TRAVEL COORDINATION
I plan trips, book logistics, and
create detailed itineraries.
Tools: TripIt, Google Calendar, Expedia CLICK HERE
My Work
PROJECT MANAGEMENT
I oversee project timelines, assign tasks, manage deadlines, and
ensure smooth team collaboration across platforms. I act as the
point of contact between stakeholders, keeping everyone aligned
and focused on deliverables.
Tools: ClickUp, Asana, Trello, Notion, Slack, Google Workspace
My Work
SOP CREATION
I create clear, actionable SOPs that help your team execute
consistently even when you’re not around.
Tools: Notion, Google Docs, Loom, Canva CLICK HERE
My Work
PLANNING & ORGANIZATION
I create systems to manage daily
priorities and team workflows.
Tools: ClickUp, Notion, Google Workspace, Trello CLICK HERE
My Work
CLIENT ONBOARDING
I handle welcome emails, intro calls, and
onboarding docs.
Tools: Google Forms, Trello, Airtable
My Work
LEAD GENERATION
I research and compile leads, run outbound strategies on
LinkedIn and Apollo, and book 10+ calls weekly.
Tools: LinkedIn Sales Navigator, Apollo.io, Hunter.io
My Work
MEETING COORDINATION
I schedule meetings, send reminders, and record key takeaways.
Tools: Google Calendar, Zoom, Otter.ai CLICK HERE

File upload

Craft Presentations (1).pdf

2.7 MB

My Work
RESEARCH
I gather, organize, and summarize data to support key business
decisions.
Tools: Google, Notion, LinkedIn, Excel, Google Sheets, Chatgpt CLICK HERE
CERTIFICATION
INTERESTS
Writing
Music
DIY
Travelling
LET'S WORK TOGETHER
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